CPC Holder Responsibilities

CPC Holder Responsibilities or undertakings are the areas of regulation, which all CPC Holders that are nominated on a Standard National or International Operators Licence agree to maintain. This is done by the signing of a document known as a TM1 Form. Both the CPC Holder & Operator Licence Holder sign the TM1 form, making them both legally responsible for those CPC Holder Responsibilities or undertakings as mentioned in the form. Therefore they need to be aware of what these CPC Holder Responsibilities or undertakings are & how to maintain them. In most cases, it is the CPC Holder who implements & maintains systems of work that uphold these CPC Holder Responsibilities.

If the CPC Holder Responsibilities or undertakings are not maintained, the CPC Holder & the operator licence holder face the possibility of being subjected to enforcement and regulatory action being taken against them. Such action could be the revocation of the operator licence and the CPC Holder & operator licence facing the loss of repute. The CPC Holder also faces the revocation of his/her Certificate of Professional Competence or CPC. Before any of these actions take place, both the CPC Holder & the Operator Licence Holder will be called to a Public Inquiry where a Traffic Commissioner or a Deputy Traffic Commissioner will consider what action if any, will be taken against either the CPC Holder and/or the Operator Licence Holder for any failures that may have taken place in the area of CPC Holder Responsibilities.

A CPC Holder can also be summoned to “Transport Manager Public Inquiry” if it is viewed by the authorities that they are not fulfilling their obligations in the area of the CPC Holders Responsibilities, when acting as a CPC Holder. Again this may result in the CPC Holder’s repute being lost for either prolong or indefinite period until competence has been restored and approved by the “Traffic Commissioner”. Please find below the CPC Holder Responsibilities, tasks, or undertakings that are shown on the TM1 form.

CPC Holder Responsibilities

  • The making of arrangements to ensure that drivers comply with drivers’ hours and tachograph rules and with speed limits;
  • The making of arrangements to ensure that the vehicles are maintained properly, including the inspection of vehicles at the appropriate time and the action taken to remedy defects found;
  • The reporting and recording of vehicle defects by drivers;
  • The method of compilation and the accuracy of all records, which must be kept for a period of no less than 15 months;
  • The making of arrangements to ensure that the vehicle/s are not overloaded;
  • Ensuring that authorised vehicles will be kept at the authorised operating centre(s) when not in use;
  • Where appropriate, notifying the relevant traffic commissioner (in writing) of all prosecutions and convictions concerning the operator, the drivers and all persons connected to the operator’s licence within 28 days of the court hearing;
  • Notifying the relevant traffic commissioner of resignation, termination or any other reason which ends with the nominated CPC Holder being no longer named on the Operator Licence on which he/she is nominated.
  • Any role that the CPC Holder may have in: Verifying contracts and documents; Basic accounting; Any other role involving safety procedures;

Listed above is a sample of undertakings (Responsibilities) as shown on the TM1 Form (please note that the list shown above is not to be taken as exhaustive one and is subject to change at the will of the Traffic Commissioner. You should not act in reliance of it but instead download a current TM1 Form to satisfy yourself of the current requirements

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